GOVERNMENT CREDIT CARD

Employees who are required to travel more than two (2) times in a twelve (12) month period will be issued a government contractor- issued charge card for official travel. Upon request, employees who travel less frequently may be issued the card.

Employees will use the card to pay for official travel expenses to the maximum extent possible for transportation, lodging, and car rental expenses.

In order to ensure that employees are protected from adverse impact caused by their use of the card, the following will apply:

a. Employees will not be required to pay the disputed portion of a billing statement until resolution of the disputed amount.

b. Employees will not be responsible for any charges incurred against a lost or stolen card provided the employee reports such loss within forty-eight (48) hours of his/her discovery.

c. The terms of the charge card agreement and a guide for the proper use of the card, billing, resolution of transaction disputes, suspension/cancellation procedures, and Privacy Act notice, including that relating to the use of Social Security Numbers, shall be provided at or prior to the time the travel charge card is issued.

d. The Employer will ensure that cash limits for ATM access are commensurate with the employee's assignment.

No credit check will be performed on the employee as a prerequisite to maintaining a government travel charge card. However, a credit check may be required for a first-time applicant in accordance with OMB Circular A-123, Appendix B.

If obtaining a credit score is not possible (e.g. the applicant refuses to provide consent or does not have a credit history) or in the event the applicant has a credit score of less than six hundred sixty (660), the Agency may still issue a "restricted" (as defined in "the circular") travel card to a first time applicant, but the Agency is required to conduct an alternative credit worthiness evaluation as defined in "the circular."

Any application for an alternative credit worthiness evaluation shall be made utilizing the following questions under the section requesting personal financial information:

a. In the past seven (7) years, have you or a company over which you exercise control, filed for bankruptcy, been declared bankrupt, been subject to a tax lien, or had legal judgment rendered for a debt?

b. Are you currently over one hundred twenty (120) days delinquent on any loan or financial obligation? This includes loans, government travel card accounts, or obligations funded or guaranteed by the Federal Government.

c. Have you had a government charge card canceled because of use for other than the official purpose for which it is intended?

Credit limits for a restricted travel card, as established by DOT, are set at a two thousand five hundred dollar ($2,500.00) retail limit and a one hundred dollar ($100.00) cash limit (ATM) per billing cycle. An employee may request a temporary increase to his/her credit limits (including ATM withdrawals) when on an extended detail, through his/her manager or program coordinator. Any such increase(s) to credit limits will be made on a trip-by-trip basis. Procedures for requesting such approval will be posted on the FAA Employee Travel website.

The Agency shall timely process all employee travel vouchers to ensure that employees are promptly reimbursed for all allowable travel- related expenditures.

If the Agency does not process an employee's travel voucher in a timely manner that results in an employee's delinquent payment (sixty (60) days or more past due), the delinquent payment will not serve as the basis for disciplinary action.

If a valid reason precludes an employee from filing a timely claim for reimbursement that results in delinquent payment, the delinquent payment will not serve as a basis for disciplinary action.

If an employee does not possess a government travel charge card or the charge card privileges have been terminated because of misuse or delinquency, the employee shall be provided a ticket for transportation if one is required.